Department Approval Guidelines | The Office Of Undergraduate Curricula

Course proposals are routed to the department chair (or school dean) for review and approval. Units have the option to create additional workflow steps in CIM for a department curriculum committee (e.g., AAAD CIM Curr Cmte) and/or a Student Services Manager (e.g., AAAD CIM SSM). This chart provides suggestions for what each role should review in their approval process.

Visit the Registrar’s website to view your department’s current roles or add or remove users from a role.

Role	Check these items before approving a course
SSM	New Courses: Course number aligns with unit’s internal numbering system Requisite & restriction statement(s) are present and correct Basic course data is consistent with unit’s course inventory A syllabus was uploaded and meets the basic guidelines for UNC syllabi Edits/Revisions: Has a fall effective date (not spring or summer) Basic course data is consistent with unit’s course inventory Updated syllabus included for Gen Ed proposals & credit hour changes For a course renumbering, check the “ecosystem” on CIM form. If the course is referenced in a requisite statement or a program course list, submit a CIM-Course and/or CIM-Program revision using the new number. Deactivations: Has a fall effective date (not spring or summer) Check the “ecosystem” on CIM form. If the course is referenced in a program course list or requirement table, submit a CIM-Program revision to remove the course. Rollback: The SSM should rollback the proposal to the instructor if they are missing a complete syllabus (if required) or if they need additional information/clarification about the basic course data.
Department Curriculum Committee	The content and topic align with the unit and subject code selected Course is the appropriate level for assigned number CIM form and syllabus contain clearly defined learning objectives and assessments The syllabus contains all required elements including a grading scale and final assessment Rollback: The department’s curriculum committee should rollback the proposal to the instructor if the syllabus is incomplete or they need additional information/clarification before approval.
Chair/Dean	Unit has the instructional resources to support offering the course Instructor has the appropriate credentials to teach the course If the unit does not have a Department Curriculum Committee in the CIM workflow, verify content listed above. Rollback: The chair should rollback the proposal to the instructor if the syllabus is incomplete or they need additional information/clarification before approval.

Role

Check these items before approving a course

SSM

New Courses:

Course number aligns with unit’s internal numbering system
Requisite & restriction statement(s) are present and correct
Basic course data is consistent with unit’s course inventory
A syllabus was uploaded and meets the basic guidelines for UNC syllabi

Edits/Revisions:

Has a fall effective date (not spring or summer)
Basic course data is consistent with unit’s course inventory
Updated syllabus included for Gen Ed proposals & credit hour changes
For a course renumbering, check the “ecosystem” on CIM form. If the course is referenced in a requisite statement or a program course list, submit a CIM-Course and/or CIM-Program revision using the new number.

Deactivations:

Has a fall effective date (not spring or summer)
Check the “ecosystem” on CIM form. If the course is referenced in a program course list or requirement table, submit a CIM-Program revision to remove the course.

Rollback: The SSM should rollback the proposal to the instructor if they are missing a complete syllabus (if required) or if they need additional information/clarification about the basic course data.

Department Curriculum Committee

The content and topic align with the unit and subject code selected
Course is the appropriate level for assigned number
CIM form and syllabus contain clearly defined learning objectives and assessments
The syllabus contains all required elements including a grading scale and final assessment

Rollback: The department’s curriculum committee should rollback the proposal to the instructor if the syllabus is incomplete or they need additional information/clarification before approval.

Chair/Dean

Unit has the instructional resources to support offering the course
Instructor has the appropriate credentials to teach the course
If the unit does not have a Department Curriculum Committee in the CIM workflow, verify content listed above.

Rollback: The chair should rollback the proposal to the instructor if the syllabus is incomplete or they need additional information/clarification before approval.