Skip to main content

Effective August 2020 the University uses the Curriculum Inventory Management (CIM) system to submit, review, approve, and process all undergraduate programs including majors, minors, and concentrations. This includes new programs, revisions to existing programs, and requests to deactivate programs. Selected faculty users can submit program proposals in CIM either through the Faculty Portal in ConnectCarolina or via the CIM Programs direct link. For more information about CIM-Programs, including a quick guide, please visit the Office of the University Registrar’s curriculum page.

Submission Guidelines

Campus academic program development guidelines must follow the framework provided by the UNC System Office and the Board of Governors. Academic Program Development Procedures and templates can be found on the UNC System website. Before proposals are submitted to the UNC System Office the campus must thoroughly engage in discussion and feedback sessions regarding the new degree. The Office of Undergraduate Curricula helps facilitate the program development process for all new bachelor’s degrees, as well as requests to change the title of existing degrees and to discontinue an existing bachelor’s degree program. Questions can be directed to the Curriculum Director.

New Programs – if proposing a new Major, Minor, or Concentration please reference the content on this page and that included on the New Programs page.

Program Revisions & Deactivations – if changing the name or delivery of an existing program, a Request for Authorization from the System Office is required; program deactivation requests require Discontinuation of a Degree Program document approval from the UNC System Office.

Changes to undergraduate majors outside the College of Arts and Sciences should follow curriculum review procedures in the appropriate Professional School. All curriculum changes must be approved by the appropriate faculty committee that administers the program. All Professional School minors must be approved by the Administrative Boards.

For requirements and limitations that apply to all undergraduate majors and minors, please refer to the current Undergraduate Catalog.

Submission Process

The department/curriculum sponsoring the program is responsible for submitting the CIM program form. The following additional materials should be included for program revisions:

  • Departmental memo, on department letterhead, signed by the Chair, that includes a statement indicating the curricular reason/s for the proposed changes.
  • A student ‘transition plan,’ explaining how students will complete the revised requirements. Note that currently enrolled students may opt to follow the new requirements, but they are not required to.
  • Letter of support from the Chair for each required course that is outside the sponsoring department. Note that letters are required for each department, not each course, for example, if your program requirements include multiple courses offered by another department, only one letter of support from that department is needed.

Units submitting program revisions are encouraged to:

  • Consult with the Office of Undergraduate Curricula
  • Submit any new course proposals in CIM before submitting the program proposal; new courses will appear as ‘pending approval,’ when referenced on the CIM Program form
  • Consult with other departments/units, particularly when revising interdisciplinary programs

Submission Deadlines

All program additions, revisions, and deactivations should be submitted using the CIM Program form. Proposals for new programs may be submitted at any time, but departments are encouraged to submit materials in the fall semester to allow time for review and revision prior to the publication of the next Undergraduate Catalog. Revisions to all undergraduate programs, majors, minors, concentrations, housed in the College of Arts and Sciences and all Professional School minors must be approved by the Administrative Boards and its Program Committee. Program revision proposals must therefore be submitted in CIM by October 15 and will be approved with a fall effective date only. Program deactivation proposals are also due by the October deadline and should have a fall effective date only.

Review & Notification Process

The CIM system routes program proposals to the following individuals/committees for review and approval:

  1. The Office of Undergraduate Curricula, Curriculum Director, for editing purposes
  2. Department or School Curriculum Committee, if applicable
  3. Department Chair or School Dean
  4. Office of Undergraduate Curricula, Curriculum Director
  5. Program Committee – College of Arts & Sciences and the General College
  6. Administrative Boards – College of Arts & Sciences and the General College
  7. Registrar

All approved proposals in CIM automatically generate an FYI email notification for the following individuals/groups:

  • Initial submitter of the CIM program form
  • Department Chair or school Dean
  • Academic Advising
  • Tarheel Tracker Degree Audit team

For new programs the curriculum division in the Registrar’s Office sends an implementation memo to campus partners, including International Student and Scholar Services, ISSS, Student Accounts, Scholarship & Student Aid, Institutional Research and Assessment, IRA, Information Technology Services, ITS, and the Provost’s Office. This memo is then added to the CIM program form for archiving purposes.

Program revisions made using the CIM program form will automatically update in the next edition of the Catalog. If you have submitted program revisions in the fall no additional editing of program requirements is therefore required during the Catalog editing cycle.