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Dates & Deadlines

  • February 1: Catalog Administrators contact academic units to begin the editing process
  • February 1 – March 15: Catalog Editors review and edit Next Catalog (CAT) pages
  • March 15: Deadline for Catalog Editors to Start Workflow on all CAT pages
  • March 31: Deadline for Catalog Approvers to approve all CAT pages
  • June 1: Next Catalog is published

All approved course and program proposals submitted in CIM are automatically updated in the Next Catalog based on the effective date from the CIM proposal.

About the Catalog Production

The Academic Catalog is the official record of the curricular requirements and course descriptions that apply to students who matriculated to UNC-Chapel Hill in that academic year. The catalog also contains a summary of academic policies and procedures, descriptions of departments and schools, faculty listings, program learning outcomes, and recommended sample plans.

The Catalog system (CAT) is fully integrated with our curriculum inventory management system (CIM). All course data is managed in CIM-Courses and all undergraduate program requirements and sample plans are managed in CIM-Programs. Approved CIM proposals are automatically updated in the Next Catalog based on the effective date from the submission form.

Department & School Pages

Academic units that offer undergraduate courses and/or undergraduate programs have a page in the Undergraduate Catalog. The page is organized into tabs and subheadings:

Tab
Description
Overview
A general overview of the department or school. Highlight your unit’s mission & vision, facilities & research, and graduate school & career opportunities for undergraduate students.

Edit content in CAT, using the Page Body editing icon.

Programs
A list of approved undergraduate majors, minors, and graduate programs, with direct links to the Catalog page for the program.

Edit content in CAT, using the Programs editing icon.

Faculty
A list of faculty names for professors, associate professors, and assistant professors, including tenure/tenure-track, research, and teaching professors. Departments may include adjunct, affiliated, and emeriti faculty.

Edit content in CAT, using the Faculty editing icon.

Courses
A list of approved courses for all subjects owned by the department/school. Course content cannot be edited in CAT. To add, edit, or inactivate a course, submit a course proposal in CIM. To learn more, see Course Proposals.
Contacts
The department /school website, physical address, phone number, and a list of important contacts for students (e.g., chair, director of undergraduate studies, student services manager).

Edit content in CAT, using the Contact List editing icon.
If you need to make update contacts in the published Catalog, contact Nick Siedentop with the request.

Program Catalog Pages

Each undergraduate program (major/minor) has a page in the Undergraduate Catalog. These pages are organized into tabs:

Tab
Description
Overview
The overview statement is a marketing tool for both prospective students and current students. It
should excite students and get them interested in reading more about the program. It should address the following questions:

  • How would you describe your program to a senior in high school? This might include describing the general content, themes, and topics that a student will encounter. Avoid advanced terminology.
  • What is unique or special about your program (that may not be offered at other universities)? This might include highlighting unique experiences, knowledge, skills, or networking opportunities your program offers.
  • What do students gain from completing this program? You might provide examples of ways students can leverage degree skills in their post-undergraduate careers, describe potential career areas, or highlight success stories of recent graduates.

Edit content in CAT, using the Page Body editing icon.

Learning Outcomes
Learning outcomes for undergraduate major programs.

Edit content in CAT, using the Learning Outcomes editing icon.

Requirements
The content from this tab is exported from approved CIM-Program forms. Program requirements cannot be edited directly in the Catalog.
Sample Plan
The content from this tab is exported from approved CIM-Program forms. Sample Plan information cannot be edited directly in the Catalog.
Opportunities
Special opportunities, including honors and other high-impact experiences.

Edit content in CAT, using the Opportunities editing icon.

Other Programs
The content from this tab is inherited from the content on the department/school “Programs” tab (see above). This avoids managing identical content in multiple locations.
Contacts
The content from this tab is inherited from the content on the department/school “Contacts” tab (see above). Specific program contacts can be added to this tab; they will display first, followed by the contacts from the department/school page.

Edit content in CAT, using the Contact List editing icon.

If you need to make update contacts in the published Catalog, contact Nick Siedentop with the request.

Roles & Users

The CAT system uses roles to manage editing and approving access. Each academic unit has two CAT roles:

  • The Catalog Editor role is responsible for reviewing and editing the Catalog content for their unit. This role is usually for Directors of Undergraduate Studies, Directors of Graduate Studies, and Student Services Managers. If more than one person is assigned to this role, the unit should designate one person to Start Workflow on the Catalog page(s). This prevents submitting the Catalog page before other editors have had an opportunity to review the content.
  • The Catalog Approver role reviews the changes that were submitted by the Catalog Editor role. This role can make additional edits to the page, rollback the page, or approve the page. This role is usually for department chairs and academic deans.

If you need to add, change, or remove users from these roles, please submit this online form.

Instructions for Catalog Editors (Page Owners)

The users assigned to the Catalog Editor role are responsible for reviewing all Catalog pages for their unit, making edits (if any), and submitting the page(s) to workflow. All Catalog pages must be submitted to workflow, even if no edits are being made to the page. For each Catalog page, follow these instructions:

  1. Access the page in the Next Catalog editing environment. If prompted, login using your Onyen username and password.
  2. Select the Edit Page button in the upper left corner. This opens the editing toolbar.
  3. Review content on all the tabs of the Catalog page (e.g., Overview, Faculty, Opportunities).
  4. Make edits (if any). Each tab has a designated pencil icon in the editing toolbar. As a reminder, some content that is displayed in the Next Catalog cannot be edited (see info above).
  5. After everyone has reviewed the content and made their edits, one person selects Start Workflow. This sends an email notification to the Catalog Approver role. Catalog Editors are blocked from making additional edits when workflow is started.
  6. Repeat steps 1-5 for all your Catalog pages.

Deadline: March 15

For more detailed instructions, including screenshots, see the updated Catalog User Guide.

Instructions for Catalog Approvers

The Catalog Approver Role is responsible for reviewing and approving the changes made by the Catalog Editor role.

  1. An email notification is sent when a Catalog page is ready for your review and approval (from unc@notify.courseleaf.com). Use the link in the email or go to the Pages Pending Approval website to view all the pages ready for your review (select ‘Your Role’ from the dropdown menu).
  2. Review the changes in red/green markup.
  3. Take action: approve the page, rollback the page for additional edits, or edit the page.

Deadline: March 31

For complete instructions and screenshots, see the updated Catalog User Guide.

Community College Pathways

Previous Catalogs

To view catalogs from previous academic years, visit our catalog archive.

Resources & Training

  • Annual Catalog Production Schedule
  • Catalog User Guide
  • Training Classes offered by the University Registrar

Contacts

Valerie Price, Catalog Editor
Nick Siedentop, Office of Undergraduate Curricula